- Standard terms and conditions of competition entry: Before entering a competition please ensure that you have read and understood the published terms and conditions of entering the competition. Please contact the Competition Organizer or the person who entered you into this competition if you have any questions relating to the standard terms and conditions of competition entry.
- Permission from non-professional model to reproduce and use images and video footage: The Competition Organizer and its partners, including the Welsh Government will take images and film footage of the competition for marketing and promotional purposes. By entering the competition you:
- Permit the Competition Organizer and its partners, including the Welsh Government, and individuals or organizations acting on said bodies’ behalf to take images of you and film you on the days of the competition at the competition location, as part of your involvement in the competition;
- Grant permission to the competition Organizer and its partners, including the Welsh Government and the Crown to use the images and footage of you and any other reproductions or adaptations thereof either complete or in part, alone or in conjunction with any wording or imagery for uses in the Competition Organizer’s and its partners’, including the Welsh Government’s publications, promotions or other similar materials;
- Grant permission on the understanding that the images and footage will not be used in a manner that is derogatory, defamatory, or detrimental to you;
- Agree that you do not own the copyright nor are entitled to any rights whatsoever in any of the images and footage and at no time in the future will you make any claims against the copyright holder or the competition Organizer and its partners, including the Welsh Government and the Crown, or individuals or organizations acting on said bodies’ behalf.
- Data Protection Act 1998 and General Data Protection Regulation (GDPR): Some of the information collected about you in the enclosed forms is known as ‘personal data’ under the Data Protection Act 1998. ‘Personal data’ is information that can identify a person. The following explains why the information is being collected and how the information you provide will be used:
- Why is ‘personal data’ being collected?
The Competition Organizer and its partners, including the Welsh Government, are collecting this personal data in order to identify all individuals taking part in the competition and the skills that they have gained.
How will the information you provide be used?
The Competition Organizer and its partners, including the Welsh Government will:
- create reports that will be made available to its partners, the Welsh Government and for the purpose of accessing funding from the European Social Fund;
- prepare reports to judge the benefits and successes of the Skills Competitions;
- provide information to Welsh Government Ministers so that they can make better decisions on how the achievements and developments of individuals can be improved in the future.
The information you provide will be held on a computer database. Paper copies of the information will stored securely and disposed of securely in line with regulatory and legislative timescales and guidelines. All of the personal information you give will be treated according to the Data Protection Act 1998.
The Welsh Government would also like to use the information you provide to keep you up-to-date with future information on Skills Competitions and other information that we think might be of interest. If you do not want to receive such information, you can opt out by ticking the relevant box on the ‘Competitor Enrolment Form’. Again, all of the personal information you give will be treated according to the Data Protection Act 1998.
Who the information may be shared with
We sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the General Data Protection Regulation (GDPR). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required we share information with:
- family, associates and representatives of the person whose personal data we are processing
- current, past or prospective employers
- healthcare, social and welfare organisations
- educators and examining bodies
- suppliers and service providers
- student union
- financial organisations
- debt collection and tracing agencies
- police forces, security organisations
- courts and tribunals
- prison and probation services
- legal representatives
- local and central government
- consultants and professional advisers
- trade union and staff associations
- survey and research organisations
- press and the media
- voluntary and charitable organisations
Your rights under the Data Protection Act 1998
- The Data Protection Act 1998 gives you rights about the personal data we hold on you. This is not a full list but examples include:
- We must process your data fairly and according to the law;
- You can ask for and get copies of the personal data we hold about you, although sometimes we can withhold some information if that information contains data about another person who can be easily identified from it;
- Sometimes you can stop us from processing your personal data if doing so will cause damage or distress;
- You can ask for wrong information to be put right.
You also have the right to ask for the Information Commissioner who enforces and oversees the Data Protection Act 1998 to look at whether or not the processing of your personal data is likely to keep the conditions of the Act.
It may sometimes be necessary to transfer personal information overseas. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of the data protection act.
Statement of exempt processing:
This data controller also processes personal data which is exempt from notification.
Making a Subject Access Request
To make an application to access the data that Coleg Sir Gar holds on you, please contact the firstname.lastname@example.org